Easier Task Management

Easier Task Management

Making Large Tasks More Digestable

When a task seems considerable enough to feel overwhelming you will need to get proficient in the art of breaking those larger tasks into more manageable pieces.

You can visualise it as a part of the task digestion process. For example, to use the food analogy - it's easier to cut a cake into smaller pieces than to try to eat it as a whole.

Eating a whole cake could get very messy and you would be left with the additional job of cleaning up afterwards (adding potential inefficiencies).

How Much Should A Task Be Broken Down?

The answer to this depends wholly on the task at hand. Tasks have a number of properties, one of which is an end goal that must be ultimately reached.

Imagine you are given a task to create a new type of car, this is a high level task which must be broken down into constituent components. Even the smallest pieces, a nut or screw must undergo several considerations before implementation into the design.

Though such a large project, essentially the creation of a car is a number of smaller tasks being completed to create the end goal - a functioning car.

Layering a hierarchy of tasks in complex projects like this is usually done in a timeline in a project management system.

However for lower and medium complexity tasks, such a tool might be overkill. You would not need to setup a complete project for such tasks.

This is where a task management system like DayViewer can help, where less complex (but no less important!) tasks should contain all the necessary information required for successful completion and where necessary, could be broken down into a list of subtasks.

Where Can Breaking Tasks Down Help Generally?

All tasks everywhere, even studying for exams where you have a large complex field of study. You never read the whole chapter on physics and expect to understand it! Schools facilitate easier learning by breaking the larger goal of "producing capable students with a good understanding of physics", into sub topics and lessons.

You should plan and manage tasks according to common sense. It's pointless and inefficient to break things down to a microscopic level of detail. So bear this in mind when planning.

Where complexities are involved you can add notes to tasks and other information such as images and files to help you get things done more efficiently.

This is the basis of the idea of DayViewer - better task and information management can help you out a lot in various aspects of life, business and in achieving more.