How to Choose the Best Team Management Tool

The internet is filled with tools and software that claim to simplify the labor-intensive task of managing a team, but not all team management tools are created equal. In order to get your head around the category, it’s important to understand what differentiates one from another.

The best tools in this space are the ones that can simplify all aspects of your team and work management, allows you to mange tasks online and are good at providing support when you need it most.

Why Team Management Is Important

Team management is important for businesses, as it allows the employees to work together effectively. There are many tools available for team management, but not all of them are ideal for every business. It is important to consider which one will be the best option for your business needs.

Essential Features of Team Management Tools

Online team management software is software designed to organize and manage projects, or individual tasks between team members either online, on local network or in the cloud. They are often used by teams with many members to help keep track of tasks and assign them to individuals. These types of tools can be helpful for people to use an online team task management system that allows them to share tasks with one another.

Tools should have at least some way of recording tasks, and the times that task needs to be started and completed. Useful features are reminders and notifications, this makes any team management software suitable for work distribution amongst a group.

Usually within teams there are many tasks and projects going on all the time, mixed in with appointments and other events. Since we only have one timeline, it is highly advisable to use a shared team calendar planner system. This should be available online so that remote workers and other co-workers or collaborators can stay in the loop.

DayViewer Team Rooms are centralized around a shared online team calendar and timeline and are essential for team management, with indepth search and filtering baked in amongst an array of other tools such as notes, event management, forms and boards. All these tools working together eliminate issues such as clashing, overworking and reliance on many third party systems connecting together.

Benefits of Online Team Management

Team management software is an essential component of any business and those who don’t use it risk falling behind. Without this software, managers will be forced to use paper and pen. This is an inefficient system as they will have to keep track of hours and tasks on a spreadsheet and having to keep up with the paperwork manually. Luckily, there are many options for team management software and managers can choose the best tool for their company’s needs.

Oversee Your Team’s Tasks

With the intention of making sure that the best possible tool is chosen for managing tasks, there are two main things to consider. The first is what type of task management tool is needed. It may be necessary to consider the various types of software available in order to find the best fit. The second is what type of team is being managed. The function of the task management software will differ depending on whether the team is made up of friends, co-workers, or a mix of both.

Although it may be possible to use the same program for all three types of teams, doing so may not work out as planned. However with a tool like DayViewer you can create Team Rooms – an online team collaboration planner system with online calendar and other productivity tools, like task management and budgeting together in one place.

You’re Part of the Team

It is easy to forget that we are a part of the team when. This can become a problem for remote workers and other teams as there is no physical contact.

Instead, managers may have to establish some kind of communication methods. There are plenty of options in our team calendar for scheduling in addition to teleconferencing and videoconferencing. Team scheduling is important to assure less chances of clashing and a cohesive working environment.

Task Assignment

A lot of people find it difficult to know what to do when they’re assigned a task because there are so many ways to approach and complete a project. The first thing to do is to clarify the task and strategize towards a way to complete it. For larger tasks, you can try to work out how to break down into manageable subtasks or distribute amongst your co-workers.

Figure out where each person can be put in order to speed up the process and maximize efficiency.

In addition, it may be necessary to sit down with your manager or whoever has assigned you the task and discuss what is expected of you.

Best Task Management Tools for Teams

There are many tools out there for team task management, but we suggest an all in one tool like DayViewer Team Rooms is much more suitable as a team management system and acts like an office diary for your entire business.

The built in task planner system in DayViewer makes it exceptionally suited for week planning, work and resource scheduling. Having these tools together in one place makes it a cut above some of the other todo list type team management tools out there.

Try out a DayViewer Team Room with your team or business today – and see how much more you achieve in just a couple of weeks. You can even easily import your existing tasks via CSV file should you wish to do so.